When a new company account is created, the administrator will be directed to a list of tasks that need to be completed in order to finish setting up the scheme.
You will see two lists. One for the company and a second profile to do list for the person who is signed in.
The company to do list will look like this. Red icons indicate tasks that need to be completed, green icons list tasks that have been completed. The delegate button allows you to delegate a task to another admin of the account. i.e. you may wish to ask your payroll person to add employees whilst the director adds the direct debit details.
Understanding each task
1 - Sign agreement now
This is the Participation Agreement, the legal agreement between the company and Smart Pension. We will have created an e-document that needs to be electronically signed by the signatory (typically the director or directors of the business).
2 - Confirm company staging date
We need to know your staging date so we can start your scheme from this date. You should have received a letter from the pension regulator with this date or you can look it up in our account by typing in your PAYE reference. Click here to find out more about your staging date.
3 - Set up direct debit
This is a simple online form to add your company bank details so that we can deduct your pension contributions. Click here for more details on how to set up your direct debit.
4 - Update key company info
If you have signed up using our website then we will have collected your company details, like registered address .etc. from Companies House (if your company is registered with Companies House). If some of these details are missing then this task will need to be completed manually.
5 - Add employees
Depending on how you want to assess your employees, this last step may not be required.
If you want to use Smart Pension to assess your employees and calculate their pension contributions then you need to add your employees here. However, if you are using your own payroll application to assess your employees then you can skip this step as your employee accounts will be created when you upload your first payroll file. Learn more about adding employees to your scheme or find out more about setting up your payroll application.
Your profile to do list
Each person who has a Smart Pension account has their own to-do list. This is simply to ensure we have the correct personal details necessary for your scheme. It is important that these tasks are completed before you upload contributions.
Once these tasks are completed your scheme will be set up and you will be asked to send out welcome letters to your employees. This section will also be where you send postponement letters if you are using postponement.
Below the ongoing task list you will be able to view your scheme details.
Once you have completed these tasks, you may wish to review the Scheme Setup options. These are optional settings that allow the administrator to create scheme wide rules such as postponement and the type of pensionable earnings used.